GF1208 - Admin Coordinator

Division: Human Resources
Location: Bahrain - Head Quarter
Department: Human Resources
Closing Date: 28-Feb-2024
MAIN OBJECTIVE:

To follow-up all HR projects and special tasks assigned by the Director to the HR Department Heads and staff in order to maintain an efficient and effective workflow for him/her.

To efficiently organize and manage the Director’s Office and provide full personal assistance and administrative support to DHR on a daily basis.

MAIN DUTIES:

1. Manage daily appointments, meetings, conferences and make available all required agendas/documents.

2. Provide status report to the Director on the progress of each project on a weekly basis.

3. Review and analyse reports and data provided to the Director for action and prepare a summary for DHR review and comments.

4. Follow-up all matters referred to various departments, agencies within and outside the organization by DHR and submit regular report/feedback to the DHR.

5. Coordinate with Learning & Development for company reward and recognition events.

6. Prepare and monitor the Director Budget and manage the resources in the office in most efficient manner.

7. Prepare the required information and files for meetings, attending meetings and taking down the minutes of the meetings.

8. Handle all staff benefits offers from various service providers.

9. Responsible for all jobs related circulars to all GF staff.

10. Handle the incoming and outgoing correspondence and document in strict confidential manner.

11. Prepare all correspondence and documentation for signature of the Director in accordance with house style and within specific time limits.

12. Delegate and follow up activities to ensure matters that do not need the Director’s attention are actioned.

13. Handle the Director’s requests travel, arrangements and reservations.

14. Carry out any other administrative function delegated by the Director.

Education & Experience:

1-2 years secretarial experience, preferably in HR.

Excellent knowledge of English and Arabic.

Must be able to undertake self-correspondence and take minutes of meetings.

High level of interpersonal, organizational, and communication skills are require.

A university degree in Business Administration or equivalent

Must be computer literate at high level such as MS Office, etc.
INDEPENDENT ACTION & DECISION MAKING:

The jobholder is called upon to exercise his / her own initiative judgement and decisions in the day-to-day operations of the DHR’s office. The incumbent has to perform diverse range of duties, within the administrative and business support function and is subject to infrequent supervision.

The jobholder makes recommendations on which the DHR makes due decisions.

Note: you will be required to attach the following:
1. Resume / CV
2. Passport-size photograph
3. Qualifications
4. CV
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